Grace Church Intranet
Department

Media/ Communications

About

Comprising of Communications and Creative, we exist to tell the story of what God is doing through Grace Church. We serve every ministry, department, and campus by developing and executing clear, strategic, and creative communication that supports events, initiatives, and outreach. Through excellence in storytelling, design, and media, our heart is to inspire engagement and strengthen connection to Fill the City with Jesus.

Event Communication Timeline

We plan and work on a 90, 60, 30 day timeline for ministry events, so there is ample time to craft, create and clearly communicate your event for the best impact. This chart below is what we use as a guideline to keep track of the entire process from when the event goes live in Basecamp to when the event is complete. We will provide one of these timelines for each of your events, so you can know when to expect each part of the process to be complete.

AreaTaskWeeks before event
Project LaunchBasecamp StartWeek 12 (90 days)
Planning and DiscoveryDiscovery MeetingWeeks 11–9
Design, Copy & BrandingStart Creative – Schedule PostsWeeks 10–7
Print MaterialsDesign PrintWeeks 8–7 (60 days)
Print MaterialsOrder PrintWeeks 6–4
Events PageReg EventWeeks 6–5
Events PageNon-Reg EventWeek 4 (30 days)
Active PromotionLobby Presence / Signage InstallWeeks 4–1
Social PostingPosting LiveWeeks 4–1
Event LaunchYour event date0 days

Event Levels

Our heart is to serve every ministry equally and in order to do that we have to prioritize events based on audience, impact and timing.

  • Level 1: Churchwide events that affect 80%+ of our congregation - Christmas and Easter (all marketing platforms)
  • Level 2: Core next steps — Baptism, groups, giving, missions, serving. The things every person should know about. (website, socials and stage)
  • Level 3: Next generation and missions ministries — Gkids. Gstudents. Important, but audience-specific. (website, socials and some stage)
  • Level 4: Individual ministries, departments, and interest groups. Valuable, but not always for the main stage. (website and socials)

Helpful Links

Event Submissions Form

Use this form to submit proposed events and campus room usage for consideration, deconfliction, and potential approval on the Grace Church planning calendar.

Open

Submit a Website Edit

Use this link to request edits to the Grace Church website, intranet, and other web platforms.

Open

Submit a Creative Request

Use this link to request design of print and digital graphics signage, graphics, handouts, and the like.

Open

Frequently Asked Questions

Should I use the Oxford comma?

Yes. Always and forever.

Can I start planning my event earlier than 90 days?

If Project Management approves, yes, you can start your planning process earlier; however, we will begin our communications and creative processes at the 90 day mark.

Department Leads